STAND UP FOR NURSES

MAY 13-14

Diversity. Inclusion. Equity.

MAY 13-14 | 2022

Diversity. Inclusion. Equity.

WHEN: May 13 – May 14
WHERE: Atlanta Evergreen Marriott 4021 Lakeview Drive,Stone Mountain, GA 30083
EVENT STYLE: Hybrid (In-person and Virtual)

Vendors & Exhibitors!

“The United for Healthcare Summit Conference” and Expo, presented in partnership by the United Advance Practice Registered Nurses and featured allied health sponsors, will take place in Stone Mountain, Georgia on Friday, May 13 – Saturday, May 14, 2022.

Spring is the perfect time to experience a conference in the tranquil setting of the relaxed and beautiful Stone Mountain Park.  The Atlanta Evergreen Marriott Conference Resort puts you in the center of the many things to do in the area. Visit the variety of attractions at Stone Mountain Park or plan your trip around one of the many festivals or seasonal activities the park offers.

Located just 35 miles away from the Atlanta airport, the hotel is located inside Stone Mountain Park.  The Atlanta Evergreen Marriott provides easy access to Park activities and festivals. The family-friendly hotel is a great option for a getaway that will offer something for both parents and kids alike, all year round.

The United for Healthcare Summit gives exhibitors the opportunity to promote their business, product, or program(s) to all specialties of advanced practice registered nurses (APRNs) and clinicians from the following states: AL, GA, FL, NC, SC, and TN.   Members of UAPRN of GA and GNA are innovative healthcare practitioners who are decision makers within their specialty. 

Location: Atlanta Evergreen Marriott Conference Resort 
4021 Lakeview Drive, Stone Mountain, Georgia 30083 USA

Driving directions 
Take I-85 South 2 miles to I-285 East. Follow I-285 East to Hwy 78 East (Exit 39B). Travel approximately 7 miles to Exit 8 for Stone Mountain Park’s Main Entrance.

Stone Mountain Park
Surrounding 3200-acre state park offers attractions, entertainment, and recreational activities for all ages!

Hotel information:
A LIMITED NUMBER OF SLEEPING ROOMS ARE RESERVED FOR THE UNITY CONFERENCE EXHIBITORS AT THE SPECIAL RATE OF $149 ++ FOR A SINGLE- OR DOUBLE-BEDDED ROOM. 
Exhibitors requiring a hotel are required to support the conference by staying within the hotel block. To make a reservation please click on the following link reservations: https://book.passkey.com/e/50220523

Participate in the United for Healthcare Summit Expo Hall

HALL HOURS – 5 total open hours of dedicated Exhibit time!

Exhibitor move in time is Friday, May 13, 1:30-3:30 pm.
Exhibitor move out is Saturday, May 14, 7:30-9:00 pm.

Expo Hall Open Hours on Saturday, May 14

Times are Approximate and may change once final General Session Agenda Finalized.

                                                  10:00am-10:30am – Beverage Break
                                                  12:00pm-1:30pm – Dessert with Vendors
                                                  3:00pm-3:30pm – Afternoon Beverage Break
                                                  6:00pm-7:30pm – Gala Reception in Expo Hall

Pricing Information

  • 8’ x 10’ Booths (35 spaces available) – open Saturday: $1,000
    Prime space booths – $100 extra
    • 2 Summit Expo badges included per 8×10   
    • 8′ high Black drape 
    • 6′ high Black side drapes to provide COVID safety and ensure social distancing
    • One 6′ long black skirted table 
    • Two folding chairs
    • One wastebasket 
    • One booth ID sign 
    • Badges include all Beverage breaks and Lunch
  • Tabletop Booths (15 spaces available) – open Saturday: $750.00
    Eligible companies must have five or fewer employees or be in business fewer than 5 years. 
    • 2 Summit Expo badge per tabletop   
    • One 6′ long black skirted table 
    • Two folding chairs 
    • One wastebasket 
    • One booth ID sign
    • Badges include all Beverage breaks and Lunch
  • Merchant’s Market (8 spaces available) – open Saturday: $500.00
    The Merchant’s Market is for non-nursing-related companies selling personal items such as jewelry, art, and clothing. Space in the Merchant’s Market (located within the Exhibit Hall) is limited and assigned according to the date an application is received and availability. Additional badges are available for $100. 
    • One 8’ table
    • 2 chairs
    • Overhead sign
    • Wastebasket
    • 1 Exhibit Hall personnel badge (for Hall access only)

PAYMENTS: A non-refundable 50% deposit of the space rental fee is due at time of receipt of the confirmation. All booth charges must be paid in full by April 1, 2022. If paying a deposit to hold a specific booth, the balance must be paid within 30 days and no later than April 20, 2022, to hold exhibit booth location. Confirmations received after this date must be accompanied by full payment, which is nonrefundable. Should Exhibitor fail to remit timely payment, United for Healthcare Summit Conference Management shall have the right to withhold or cancel a booth reservation without notice and retain any non-refundable amounts paid, unless special arrangements have been made.

United for Healthcare Summit Conference Sponsorship Opportunities

The United for Healthcare Summit Conference offers a wide range of sponsorship and advertising opportunities designed to match any budget. Drive traffic and/or business appointments to your booth, increase your visibility at the conference, and maximize your impact. If you would like to discuss sponsorship and exhibitor packages in more detail, please contact Karen Gill at Karen@meckint.com.

Four great reasons to become a sponsor of the United for Healthcare Summit  Conference:

  1. Position your company to receive maximum brand exposure: Gain immediate competitive advantage for your business – ensure your brand is known.
  2. Drive traffic to your booth: Sponsorship opportunities will help drive traffic to your booth – valuable visitors who you can do business with.
  3. Your competitors are also sponsoring: If you are considering sponsoring, then your competitors are too – ensure it’s your company that attendees are seeing.
  4. We have a package to suit your budget and goals: Whether you have a small budget or a large one, we have the package to suit you – and whatever level of sponsorship you choose, your name will be seen by over 300 attendees.
ITEM SPONSORSHIP COST DESCRIPTION
Imprinted Sponsored Items
Conference Tote $3,000 Enjoy direct exposure to your target market with your logo placed strategically on the conference bag each attendee receives at registration.
Lanyards $1,500

Sponsor our United for Healthcare Conference lanyards and be with attendees every step of the way.

Neck Wallets

$1,500

All attendees will wear their badge lanyards throughout the conference, making this one of the most visible sponsorship opportunities.

Padfolios

$2,500

Padfolios will be available to attendees. As the sponsor, your company logo will be imprinted on the front of each padfolio.

Pen with Stylus

$1,500

Your company logo will be with attendees in each educational session as they take notes, either on paper or their mobile device.

Napkins

$500

Your company will receive recognition on napkins at the meal function of your choice (based on availability)

GIVEAWAYS

Sanitizer Spray

$1,000

Your company logo will be on hand sanitizers, given to each attendee in the conference tote.

Water Bottles

$1,500

Help keep attendees hydrated by providing water bottles as they check-in at registration.

On-the-Go Emergency Kit

$1,000

Help keep attendees happy as they travel, by sponsoring this travel emergency kit.

EXPO Giveaways

$200-$1500

Sponsor A Giveaway during Exhibit Hall Hours – Variety of options for Giveaways available

Dual Pocket RFID Phone Wallet

$2,000

With RFID technology built into these phone wallets, you can help attendees keep their identities safe.

Additional Sponsorships

Mobile App

$4,000

Put your company logo in every attendee’s hands! Your company will have exclusive advertising in the mobile app available to all attendees.

Logoed Mask for attendees

$2,000

Help ensure the safety of our attendees against COVID with a company sponsored mask given to each attendee at conference check-in

Boxed Lunch (includes napkins)

$8,000

Be recognized as the co-sponsorship of the boxed lunches with UAPRN/GNA

Gala entertainment

$3000

Help dance the night away by providing entertainment at the Gala

Décor at the Gala

$2,000

As the gala décor sponsor, you’ll have the opportunity provide fun giveaways at the Gala Reception.

Snacks (includes napkins)

$3,500

Help fuel your fellow attendees by becoming a snack break sponsor.

Coffee Break

$3,000

Sponsor one of our essential coffee breaks.

Three-Course plated dinner

$10,000

A special opportunity to co-sponsor the

Gala awards dinner with

UAPRN/GNA

Hosted Bar sponsor

$3,750

This is a great opportunity to have your company name in the hands of all attendees. A drink ticket, good for one drink, with your company logo will be given to each attendee.

Program Guide Advertising

Place your ad in the United for Healthcare Summit Conference program guide. The guide will be in the hands of every attendee, not only during the United for Healthcare Summit Conference, but long after they return to work. Ad specifications and pricing will be mailed to all interested companies.

Contact Karen@meckint.com for Sponsorship opportunities and reserve you Exhibit Hall booth now

Exhibitor Services Manual

        An Exhibitor Services Manual will be sent to all companies who sign up for and are accepted as an exhibiting company. The General Services contractor for the United for Healthcare is MECK International.  Exhibitors may place orders by contacting Karen at Karen@meckint.com
        Contacts, directions, and resources, including online log-in credentials and critical planning information will be included in the Exhibitor Services Manual.
        A MECK International representative will be available on-site to ensure delivery of all services and provide assistance to exhibitors. Exhibitors may also place an order via the PDF order forms contained in the Exhibitor Service Manual or by email request to Karen (karen@meckint.com)

Exhibitor Guidelines

The term “Exhibitor” shall mean any person, organization, or other entity that is approved to maintain an Exhibit at the Exhibition. The term ‘venue’ refers to the Atlanta Evergreen Marriott United for Healthcare Summit Conference Management reserves the right to grant or deny its consent in its sole reasonable discretion and the right to apply, interpret and enforce these rules in its sole reasonable discretion.

Any point not specifically covered in these rules is subject to the decision of United for   Healthcare Summit Conference Management, whose decision shall be final. 

ACCEPTANCE AND ASSIGNMENT OF SPACE: This confirmation shall be deemed accepted by United for Healthcare Summit Management upon space assignment. Booth assignments are generally made on a first come, first served basis, the date a request is received, availability of requested area, the amount of space requested, special needs, and compatibility of Exhibitors. United For Healthcare Summit Conference Management also reserves the right to reconfigure booth space and relocate an Exhibit as necessary with the understanding that the Exhibitor shall be notified prior to such relocation. 

ELIGIBILITY: United for Healthcare Summit Conference Management reserves the right to determine the eligibility of any company or product for inclusion in the Exhibition. The acceptance of a booth for the Exhibition does not carry the United for Healthcare Summit Conference Management endorsement of the equipment, supply, or service displayed there. Exhibits and the conduct of Exhibits are subject to the approval of the United for Healthcare Summit Conference Management. United For Healthcare Summit Conference Management reserves the right to require the modification of any Exhibit which, in its opinion, is not in character with the Exhibition. The United for Healthcare Summit Conference Management reserves at all times the right to approve the nature of the Exhibits and conditions under which the Exhibits are displayed.

CANCELLATIONS: This confirmation may be cancelled by Exhibitor by giving written notice to United for Healthcare Summit Conference Management, subject to the following fees:

  • On or before April 23, 2022 50% of the rental space fee will be refunded

These fees apply in the event of Exhibitor cancellation or failure to participate for any reason whatsoever. Cancellation fees will NOT be applied to any other past, current, or future charges incurred by Exhibitor and are non-transferable. In no event will Exhibitor receive a credit from any revenue later generated by reuse of the reserved space by United for Healthcare Summit Conference Management. 

Exhibitor may also forfeit all exhibitor privileges, including but not limited to:

  • Booth Personnel and complimentary full conference badges
  • Removal of company listing from the Program and Web site 

INSTALLATION AND DISMANTLING: Until full payment of the space rental fee has been received, Exhibitor will not be allowed to set up, nor will freight be delivered to booth.

EXHIBIT SCHEDULE: Employees manning the booth must have Exhibitor badges. The display area will be closed to Exhibition Attendees except during scheduled Exhibit hours; however, registered Exhibitors will have access at all hours. United for Healthcare Summit Conference Management shall have sole control over attendance policies at all times. Exhibitor personnel MUST be properly registered in order to staff a display and must wear (non- transferable) registration badges during move-in and Exhibit hours.

SECURITY: General overall 24-hour access control will be provided for the Exhibition period including move-in and move-out. However, United for Healthcare Summit Conference Management is not responsible for the loss of any material by or for any cause, and urges the Exhibitor to exercise normal precautions to discourage pilferage. Only registered Exhibition Attendees and Exhibitors and registered guests will be authorized to enter during Exhibit periods.

DELIVERY OF EQUIPMENT: Exhibitors will be responsible for delivery of their own equipment and/or display material to the venue and for removal of equipment and/or display material. The official drayage company shall control all traffic into and out of the Exhibit area to minimize delays and tie-ups. The Exhibitor assumes full responsibility for the delivery of its materials to the space, which is assigned for the purpose of exhibiting its product, service, or materials. The United for Healthcare Summit Conference Management assumes no responsibility for the performance of services by common carrier, express services, the US mail, and telephone companies, or any other service for which the Exhibitor may wish to make a confirmation.

MOVE-IN: Exhibit material cannot be received at the venue prior to the move-in date. Exhibitor must complete installation of its exhibit in its confirmed space no later than the times noted in the above schedule. Should Exhibitor fail to do so, Exhibitor will be deemed a “No Show” and its space shall be subject to reassignment or cancellation without notice (unless United for Healthcare Summit Conference Management has earlier approved Exhibitor’s late arrival). Should Exhibitor arrive after this deadline, United for Healthcare Summit Conference Management reserves the right to assign or withhold space, and any new space assigned shall be subject to the terms and conditions of the confirmation as if it were Exhibitor’s original confirmed space.

MOVE-OUT: Exhibitor must not dismantle exhibit nor begin packing before the final closing of the

Exhibition. Exhibitors must be clear of the space by the move-out time noted in the above schedule. Permission from United for Healthcare Summit Conference Management is required for delivery or removal of any portion of an exhibit during the open Exhibition hours. If such property is not removed within the period of time for move-out, United for Healthcare Summit Conference Management may remove such property at Exhibitor’s expense. The advance written approval of

United For Healthcare Summit Conference Management shall be required for any additional move-in and/ or move-out time. Exhibitor agrees that if United for Healthcare Summit Conference Management should receive, handle, or have in its care or custody Exhibitor’s property, of any kind, shipped or otherwise delivered to the venue prior to, during, or following the Exhibition, United for Healthcare Summit Conference Management shall act solely for the accommodation of Exhibitor and United for Healthcare Summit Conference Management shall not be liable for any loss, damage, or injury to such property.

“EARLY TEARDOWN” POLICY: Early teardown or dismantling of booths by exhibitors is strictly prohibited. Early teardown or dismantling disrupts the integrity of the show and endangers attendees still in the exhibit hall. By signing the booth space agreement, exhibitors agree to remain on the exhibit hall floor with their booths fully in place until the official close of the trade show, as stated above. Any exhibitors dismantling

their booths prior to the scheduled time will be penalized a $250 fine and loss of priority points. Show Management will monitor and enforce this policy. Please plan your travel accordingly.

RESTRICTIONS: Exhibitor’s activities shall be restricted to Exhibitor’s booth space only. United for Healthcare Summit Conference Management reserves the right to restrict, reject, prohibit, or eject any exhibit, in whole or in part, which becomes objectionable due to noise, safety hazards, or other reasons. United for Healthcare Summit Conference Management reserves the right to deny access to or eject any person whose behavior becomes objectionable. In any such event, no refunds will be issued.

ADVERTISING, CIRCULARS, AND SOLICITATION: United for Healthcare Summit  Conference Management reserves the right

to prohibit distribution of souvenirs, advertising matter, or any other materials. Distribution from anywhere other than within Exhibitor’s booth is forbidden.

SUBLEASING/SHARING SPACE: Exhibitor shall not assign or sublet this confirmation, in whole or in part, nor exhibit any products or services other than those manufactured or handled in Exhibitor’s normal course of business, nor permit any third party to solicit business in Exhibitor’s space. Multiple-company sharing of exhibit space is not permitted. Exceptions shall require advance written permission from United for Healthcare Summit  Conference Management.

COMPETING EVENTS: Exhibitor shall not conduct any competing event during official United for Healthcare Summit Conference hours. Such meetings must be approved by exhibits manager and are subject to a fee.

MUSIC: Due to licensing restrictions, the use of music in presentations, including video presentations, is generally prohibited unless Exhibitor can provide United For Healthcare Summit  Conference Management with proof of Broadcast Music Industry (BMI), American Society of Composers & Performers (ASCAP), or Society of European Stage Authors and Composers (SESAC) certification and licensing.

SOUND LEVELS: Sound levels of presentations must be kept at or below 85 decibels and not interfere with surrounding exhibits.

BOOTH PERSONNEL: Exhibitor must have staff present at booth during all open Exhibition hours.

Exhibitor’s personnel shall conduct themselves in a professional manner at all times. “Only two additional Hall Passes may be purchased per one 8×10, or per Tabletop.

PHOTOGRAPHY AND VIDEO TAPING: Neither photography nor videotaping are permitted in the venue without the express written consent of United for Healthcare Summit Conference Management.

CHILDREN: In the interest of safety, no person under 18 years of age will be allowed on the show floor during Exhibition set-up and teardown hours. During open exhibit hours, children 12 years old and under must be accompanied by a supervising adult at all times. Parents of younger children may request an exemption from United for Healthcare Summit  Conference Management. No matter what the age of the child, as a condition of the child’s admission to the Exhibit Hall, parents must agree to abide by United for Healthcare Summit  Conference Management rules regarding children and to be responsible for the child and assume all responsibility for damage to exhibits and equipment.

FOOD AND ALCOHOL: The venue is the exclusive provider of food, beverage, and catering services within the venue. Any Exhibitor offering alcoholic beverages at any event held in conjunction with United for Healthcare Summit Conference Management must (i) carry a minimum of two million dollars ($2,000,000.00) in liquor liability insurance during the event and (ii) comply with all the rules and requirements of the venue as well as the United for Healthcare Summit Conference Management alcohol policy, which may be obtained from United for Healthcare Summit Conference Management upon request.

AMERICANS WITH DISABILITIES ACT (ADA): Exhibitor is solely responsible for ensuring that its booth is in full compliance with the ADA, and for all costs related thereto.

FORCE MAJEURE: United For Healthcare Summit Conference Management may suspend or terminate this confirmation without penalty in the event the venue becomes unavailable, is destroyed or damaged, or if it becomes inadvisable, impracticable, illegal, or impossible to hold the United for Healthcare Summit Conference Management Meeting as scheduled due to any event beyond the control of United for Healthcare Summit Conference Management, including but not limited to the following: strike; lockout; injunction; emergency; act of God; act of war; curtailment of local, national, or international transportation facilities with a significant impact on domestic and/or international travel; and economic factors which make it impractical for United for Healthcare Summit Conference Management to hold the Exhibit as scheduled or otherwise perform its obligations hereunder (including the unavailability or inadequacy of any venue, headquarters, hotel(s), or necessary expansion space). In such an event, Exhibitor hereby waives any and all damages and claims for damages and agrees that the sole liability of United for Healthcare Summit Conference Management shall be to refund to Exhibitor all payments made for exhibit space, less a proportionate share of all expenses incurred and committed by United for Healthcare Summit Conference Management, such as, but not limited to, advertising, venue fees, etc., to the extent any monies remain after payment of such expenses.

INSURANCE: Exhibitor shall carry adequate insurance to protect itself against bodily injury (including death) and property damage claims arising from Exhibitor’s participation in Unity CONFERENCE, including but not limited to (i) worker’s compensation as required by law and (ii) commercial general liability insurance in such amounts as are adequate, but in no event less than one million US dollars ($1,000,000.00) combined single limit for both bodily injury and property damage. Said insurance shall name United for Healthcare Summit  Conference Management as additional insured’s, shall contain an endorsement that such policy shall remain in full force and effect notwithstanding that the insured has waived its right of action against any party prior to the occurrence of a loss, and shall require the insurer to waive all rights of subrogation against United for Healthcare Summit Conference Management. Further, said insurance shall include a provision for notification to United For Healthcare Summit Conference Management at least thirty (30) days prior to cancellation. Exhibitor shall furnish United for Healthcare Summit Conference Management with a Certificate of Insurance verifying such coverage 45 days prior to move in day. Exhibitor shall not do any act or thing in the venue which might violate any insurance policy held by United for Healthcare Summit Conference Management.

DAMAGE TO VENUE:  Exhibitor shall be solely responsible for any and all damage to the venue caused by Exhibitor, or their respective officers, directors, employees, representatives, servants, agents, invitees, licensees, or subcontractors.

INDEMNIFICATION: Exhibitor agrees to defend, indemnify, and hold harmless United for Healthcare Summit Conference Management, the venue, the Operator, and their respective officers, directors, employees, and agents from and against any and all claims, demands, actions, causes of action, penalties, judgments, and liabilities (including court costs and reasonable attorney’s fees) based upon or arising out of any act, omission, negligence, misconduct, or breach of any material condition of this confirmation by Exhibitor, its contractors, or their respective officers, directors, employees, representatives, servants, agents, invitees, licensees, or subcontractors. 

LIABILITY: United for Healthcare Summit Conference Management and its agents will use reasonable care to protect Exhibitor against loss. The responsibility of United for Healthcare Summit Conference Management to Exhibitor does not extend beyond such endeavors; provided, however, that United for Healthcare Summit Conference Management may choose to provide a refund in an amount up to the fees actually paid by Exhibitor, in its sole discretion. In no event shall United for Healthcare Summit Conference Management be liable for any indirect, consequential, punitive, or incidental damages, even if advised of the possibility of such damages. Exhibitor is solely responsible for the security of its property and the property of others under its control.   

WAIVER: Exhibitor acknowledges that United for Healthcare Summit Conference Management, the venue, and the Operator do not carry insurance coverage for Exhibitor’s property. Exhibitor agrees to bear all risk of any bodily injury (including death) or property damage or loss which Exhibitor or its contractors, or their respective officers, directors, employees, representatives, servants, agents, invitees, licensees, or subcontractors might sustain as a result of Exhibitor’s participation in United for Healthcare Summit Conference Management. Exhibitor hereby waives any and all rights of recovery, refund, or compensation for bodily injury (including death) or property damage against United for Healthcare Summit Conference Management, its Sponsors, the venue the Operator, and their officers, directors, employees, and agents based upon or arising out of Exhibitor’s participation in United for Healthcare Summit Conference, except such losses as may be the result of the sole gross negligence or willful misconduct of such parties.

SALES TAX: Notice to any booths or tabletops that are selling goods within the exhibit hall. It is the applicant’s responsibility to submit sales and tax returns to the Comptroller of Georgia. If you have any additional questions concerning sales tax, please contact the Comptroller’s office directly. Please allow 2 to 4 weeks for this application to be processed.

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